Who uses the electronic signature?

As the electronic signature can be used for a multitude of documents, so can various types of businesses benefit from this resource, whether large, medium or small. Let’s see some examples?

Educational Institutions

Universities, schools, institutions that offer professional courses: any educational institution can use electronic signatures to accelerate their processes and ensure the proper use of digital documents.

The electronic signature can be used, for example, in the documentation of student teaching, including course notes, activity reports and closing statements. Registration vouchers can also be signed electronically, as well as the release of academic documents, such as certificates of congress participation.

It can also be used to sign scholarship applications or guarantee the documentation for scientific initiatives. Finally, it is worth remembering that other bureaucratic processes can be freed of paperwork, such as requisitions for constraints, changes of discipline or course transfers.

In addition, the electronic signature can be useful in more administrative tasks, such as contracts with product and service suppliers or with the signing of agreements and alliances with companies or other educational institutions.

Real State

The real estate market is one that suffers most from an excess of procedures and formalities. To resolve this problem, the electronic signature has emerged as a powerful ally. By using this tool it is possible, for example, to authenticate real estate inspections before renting or selling a property. It is also possible to use it in lease agreements.

The exception, for now, remains in the making of annotations to the buying and selling of properties, specific processes that still require visits to an office. The good news is that, it seems, electronic documents will be soon be accepted.

Property Management

Companies that undertake third-party administration, may also handle a large volume of documents. In this sector, among the files and archives that can be issued and authenticated using electronic signatures are the minutes of meetings, the internal collection of expenses, written guidelines and other internal reports.

This resource is also important for the internal management of the administrating company. With this resource, it is possible to provide flexibility and security in the closing of agreements with service and product suppliers, in addition to improving the control of company archives that deal with employee data.

Public Organisations

The truth is that the public sector does not have many new initiatives. Therefore, it can take a bit longer adapting public organisation to these times of digital transformation. Although the electronic signature is currently in use in other countries, such as Great Britain and the United State, there are many others where taking steps toward the modernisation of management systems is more difficult.

Service Companies

Service supply companies are extensive users of contracts. In this scenario, the electronic signature can facilitate processes, reduce costs and increase employee mobility. The companies that work with recurring payments or have a large client base can obtain numerous advantages when working with software that control and issue documents, with the aim of organising the process in more suitable ways.

Virtual and Traditional Stores

Whether a business works face-to-face with the public or has available a method of online selling, it can adopt the electronic signature to authenticate purchase and sales contracts, sign managerial reports and, in general, facilitate its processes—such as pricing quote requests from suppliers.

In electronic business, its use will complement digital transactions. After all, it is not necessary to depend on analogue solutions if the business has a presence on the Internet. Whoever works with physical sales still benefits from increased mobility, allowing their salespeople to close contracts anywhere in the world, since they can issue valid contracts immediately.

In addition to all this, the documents signed electronically also are useful for use in internal processes. With this process secure reports can be sent to department heads. The process is even more useful for those who need confidentiality and security when transferring sensitive files through the cloud.

Banks and Insurers

Financial institutions are also adopting digital and electronic signatures in their internal processes. Nowadays, it is possible to open or close a common account by Internet with the help of these resources.

The insurance market is another that has to adapt to the electronic signature to gain a competitive advantage. And the results obtained of this work are quite encouraging. Believe us, it is estimated that insurance companies that use the electronic signature may be as much as 50% more profitable!

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